Procurement software for construction & infrastructure
Site-wise buying, BOQ-linked RFQs and live auctions on cement, steel and aggregates — for builders and EPC firms.
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Procupy gives construction and EPC firms project-wise control of material spend — competitive prices on bulk materials and a clean trail from indent to GRN at every site.
- Run auctions on cement, TMT steel, aggregates, RMC and rental equipment per project
- Raise site indents and BOQ-linked RFQs from the field, approve from head office
- Onboard local and regional suppliers near each site in minutes
- Match every delivery challan and GRN to the PO before releasing payment
Construction procurement is a logistics problem disguised as a buying problem. Materials are heavy, prices swing with diesel and demand, and the action happens at dozens of sites that may be hundreds of kilometres from the head office. The project that wins or loses on margin is usually the one that controlled material cost and stopped leakage at the site gate — not the one with the cleverest design.
Material cost typically runs to 40–60% of project value in civil work, and most of that sits in a handful of bulk categories. Win those rates and you protect the whole project; lose them to spot-buying and gate-level leakage and no amount of execution discipline downstream will recover the margin. The catch is that the buyer who controls those rates sits in head office, while the demand and the deliveries happen at sites scattered across states — so the system you use has to bridge that gap, not assume everyone is in one room.
The buyer's pain in construction & infrastructure
- Bulk commodity volatility. Cement, TMT steel, aggregates and ready-mix concrete (RMC) move with the market. Locking a price for a quarter beats spot-buying on every indent, but only if you can run a fast, competitive process.
- Site-level autonomy vs head-office control. Site engineers raise urgent indents; head office wants every rupee approved and competed. Without a shared system, the two are reconciled weeks later from a pile of challans.
- Geographically scattered, mostly local suppliers. Each project draws from a different set of regional quarries, ready-mix plants and hardware suppliers. Re-onboarding them per project is friction nobody has time for.
- Reconciliation chaos at the gate. Material arrives against a delivery challan; quantities get disputed; invoices arrive later; nobody can quickly tie the three together. Over-billing and short-supply slip through.
How Procupy maps to the project
Reverse auctions on bulk materials
For cement, steel, aggregates, RMC and equipment rentals, run a reverse auction per project or per quarter. Invite local and regional suppliers, let them bid down a transparent rate, and lock a rate contract you draw against as the project runs. The competitive tension does the negotiating that a single buyer can't do across forty phone calls — see the reverse auction guide for how to structure lots and reserve prices for bulk materials.
BOQ-linked RFQs and site indents
Raise a purchase requisition or indent from the site against the BOQ, send a structured RFQ to nearby suppliers, and compare quotes on a normalised grid that includes freight to site. Head office sees every indent and approves within budget limits before any commitment is made.
Onboard regional suppliers in minutes
Each new site means new local vendors. Share the quick-join link with a quarry, ready-mix plant or hardware supplier; they enter GSTIN and bank details and are quoting the same day. You build a regional supplier map project by project instead of starting cold each time.
Site-wise POs, GRNs and three-way matching
Convert the winning quote into a site-tagged purchase order. At the gate, the storekeeper records a GRN against the delivery challan; when the invoice lands, Procupy three-way matches PO, GRN and invoice so you never pay for cement that didn't arrive. Every transaction is tagged to a project and cost head, so project costing is live instead of a month-end surprise.
Approvals that travel from site to head office
A site engineer can raise an urgent indent at 9 pm; the right manager approves it from a phone, within the budget and limit set for that project. Because every commitment passes through an approval workflow before a PO is cut, the late-night urgent buy is still a competed, approved buy — not a number that surfaces on a challan three weeks later. That single change is what turns 'maverick' site spend back into controlled spend.
Built for Indian construction
- Project-wise and GSTIN-wise spend. Tag every PO to a project, package and cost head; handle multiple state GSTINs where you operate across states.
- GST and ITC clarity on materials. CGST/SGST/IGST is applied by supplier state and ITC eligibility is visible per line — useful given the mix of registered and composition suppliers on a typical site.
- MSME and local supplier friendly. Capture Udyam details on onboarding so you can prioritise MSME suppliers and meet payment expectations.
- GeM-aware for public works. If you bid government and infrastructure contracts, keep your private sourcing trail clean and comparable to GeM benchmarks.
Typical outcome
Builders who move bulk materials to rate-contract auctions commonly report lower landed cost per tonne and far cleaner site reconciliation. Figures are illustrative — your result depends on project mix, geography and supplier competition.
Sourcing fabricated steel or plant? See procurement for manufacturing. To master the auction itself, explore reverse auction software.
Frequently asked questions
Can each site raise its own indents while head office keeps control?
Yes. Site engineers raise indents or purchase requisitions tagged to the project and BOQ; those route through an approval workflow sized to the amount before any PO is committed. Head office gets visibility on every indent and can set budget and approval limits per project.
How does Procupy help with bulk materials like cement and TMT steel?
You run a reverse auction or rate-contract event per project or quarter, inviting local and regional suppliers to bid a transparent rate down. You then draw against the locked rate as the project runs, instead of spot-buying every indent at whatever price a single buyer can negotiate by phone.
We open new sites constantly — is onboarding local suppliers fast?
Each new site means new local vendors, and the quick-join link is built for exactly that. You share one link; the supplier enters GSTIN and bank details and is quoting the same day, with no portal training. Over time you build a reusable regional supplier map.
Can we tie deliveries and invoices back to the PO at the gate?
Yes. The storekeeper records a goods receipt note against the delivery challan, and when the invoice arrives Procupy three-way matches the PO, GRN and invoice. That stops payment for short-supplied or over-billed material and keeps project costing accurate in real time.