Describe what you need.
Suppliers bid
it down, live.
Describe the purchase in one sentence. Procupy fills in the details, invites suitable suppliers and opens a live reverse auction. Suppliers join from a WhatsApp link with just a name and phone number. Approvals, purchase orders, receipts, invoices and payments follow in the same place.
RFA-2087
Steel rods · 2 tonnes
Savings so far
−₹24,200 (12.6%)
Vendors invited
12 · 5 active
How it works
From a sentence to the best price, in three steps.
No forms to learn and no training for your suppliers. This is what running an auction in Procupy looks like.
- Step 1
Describe what you need
Type one sentence. Procupy picks out the item, quantity, budget and deadline, and asks a quick question only for anything it couldn't find.
“200 corrugated boxes by the 20th, budget ₹40,000” - Step 2
Procupy starts the auction
It invites five suppliers from your approved list, chosen by category and past performance, and opens bidding. If a sign-off is needed, the request goes to the approver first and the auction starts the moment they approve.
- Step 3
Watch the price fall, then award
Suppliers join with a name and phone number and bid from their phone. You see every supplier's rank live, award the winner in one click and turn the result into a purchase order.
Share the same bidding link on WhatsApp to bring in suppliers who aren't on your list yet.
Built for procurement teams in
One platform · sixteen modules
Everything procurement does,
in one place.
From the first requisition to the final payment — and every approval, bid, receipt, and audit log in between. No more stitching tools together.
Requests
Describe a purchase in one sentence; it's routed for approval automatically.
Approvals
Multi-step approval rules by amount and role, fully logged.
RFQ
Side-by-side quote comparisons with award recommendation.
Live auctions
Real-time reverse auctions with live ranking, anti-snipe and one-click award.
Purchase orders
Auto-generated POs from awarded events. PDFs, revisions, history.
Goods receipt (GRN)
Receive against POs with quantity matching and disputes.
Inventory (Shelf)
Stock list built from goods received, low-stock warnings, one-tap reorder into an auction.
Invoices
Three-way matching with OCR capture and exception flags.
Payments
Schedule, approve, and track payments tied to invoices.
Contracts
Versioned storage with e-signature and expiry alerts.
Budgets
Per-department budgets enforced at requisition time.
Vendor management
Onboarding, groups, scorecards, and a vendor portal.
Analytics
Spend trends, vendor performance, cycle time — answers, not charts.
Ledger analytics (Lens)
Upload ledger, bills and budget exports. Get findings and a memo checked against your data.
Procupy AI
Turns one sentence into a request and suggests suppliers from your list.
Audit trail
Every action logged. Always on. Compliance-grade by default.
Every module is included on every plan. Pricing scales with volume, not features.
18%
Average savings on negotiated spend
60%
Faster RFQ cycle, sourcing to award
3×
More vendor participation per auction
From request to payment
One flow, from a sentence to a paid invoice.
No handoffs to spreadsheets and no copy-paste between tools. Every step lives in Procupy with a full audit trail.
Request
One sentence
Approval
Only if needed
Live auction
Starts on its own
Award & PO
One click each
Goods receipt
Match against PO
Invoice
Three-way matching
Payment
Scheduled & tracked
Request
One sentence
Approval
Only if needed
Live auction
Starts on its own
Award & PO
One click each
Goods receipt
Match against PO
Invoice
Three-way matching
Payment
Scheduled & tracked
Approvals
Sign-off without the email chain.
Set approval rules once, by amount and by role. Procupy sends each request to the right approvers, notifies them by email and in the app, and never lets someone approve their own request. Every decision is logged for your auditors.
- Approval rules by amount band and role
- Approvers notified by email and in the app
- Nobody can approve their own request
Approval chain
PO-3082 · ₹1,42,800
Requester
Aman K.
Manager
Priya M.
Finance
Rohit S.
Live auctions
Suppliers bid. You watch the price fall.
Bidding opens as soon as the request is cleared. Each supplier sees their own rank and only has to beat their own last price, and two suppliers can never sit at the same number. A bid in the last two minutes adds five minutes to the clock, so nobody wins by sniping. When it closes, award in one click, or earlier if you allow it.
- Live ranking of every supplier as bids come in
- Late bids extend the clock automatically
- One-click award, then a purchase order from the result
RFA-2087
Steel rods · 2 tonnes
Procupy AI
Start an auction by describing it.
Write the purchase the way you'd say it to a colleague. Procupy reads the item, quantity, budget and deadline from your sentence and suggests suppliers from your approved list based on category and track record. On any screen, the assistant can also set up an auction draft or add a vendor from a quick chat.
- One sentence fills in the request
- Asks only for what's missing
- Supplier suggestions from category fit and track record
Procupy AI
New request
Analytics
Answers, not dashboards full of charts.
Spend trends, vendor performance, cycle time, auction outcomes — surfaced as plain answers, not buried in pivot tables. Built for procurement leads who'd rather make decisions than build reports.
- Savings, cycle time, and vendor scorecards out of the box
- Compare against last quarter automatically
- Export anything to CSV or your BI tool
Spend saved
₹84.2L
+18% vs last year
Top vendor
Halcyon Steel
22 wins · 96% on-time
Avg cycle time
4.2 days
60% faster
Supplier onboarding
A new supplier, bidding in under a minute.
Share the auction's link on WhatsApp or anywhere else. A supplier types their name and phone number and they're in the live auction. No password, no paperwork and no call to walk them through it.
- One bidding link per auction, shareable on WhatsApp
- A name and phone number is all it takes to bid
- Vendor portal with PO and payment status
Supplier joins
Halcyon Steel Pvt Ltd
Link shared
on WhatsApp
Supplier enters 2 fields
Name and phone number
Bidding
In the live auction
Vendor mobile app
Your vendors bid from anywhere.
A free Android app for your registered vendors. They get a notification when they're invited, when bidding opens and when someone outbids them, and can bid again with one tap. Suppliers who join by link can bid from their phone's browser without installing anything.
- Notifications when invited, when bidding opens and when outbid
- One-tap bidding with live price updates
- Or bid from any phone browser, no install needed
Procupy · Vendor
Live auctions
Steel rods · 2 tonnes
Closing soon
Office supplies Q2
12 vendors · ends in 38m
Procupy
now
You've been outbid on Steel rods · 2T. 02:14 left.
Built for finance teams that get audited
Quiet by design. Auditable by default.
We don't ship security as a roadmap. The basics are on from day one — and the advanced controls land before we ask Enterprise customers to trust us.
Multi-tenant isolation
Every query is scoped to your organization. One tenant's data is never visible to another, enforced at the database layer.
Audit trail on every action
Who did what, when, and from where — captured automatically across requisitions, approvals, POs, and payments. Exportable on demand.
Role-based access
Granular permissions per module. Buyers, approvers, finance, and vendors only see what their role allows.
Encrypted in transit
TLS 1.2+ for every request. Vendor uploads, bid data, and contracts move over encrypted channels.
SSO/SAML, formal compliance attestations, and customer-managed encryption keys are on the Enterprise roadmap. Ask us where we are.
You already know this is broken
Procupy vs the way you do it now.
Frequently asked questions
No. Share an auction's bidding link and suppliers join with their name and phone number. You can also invite vendors individually or in groups whenever you like.
Describe what you need and click Start auction, or the auction starts as soon as it's approved. Invited suppliers, and anyone you send the bidding link to, bid from a phone or computer and see their own rank. A bid in the final two minutes extends the clock by five minutes. When it closes, you award in one click.
Each organization is fully isolated (multi-tenant). All traffic is encrypted, JWT-based auth, role-based access control, and an audit log on every meaningful action. SSO and on-prem are available on Enterprise.
On the request screen it reads a plain sentence such as "200 corrugated boxes by the 20th, budget ₹40,000", fills in the item, quantity, budget and deadline, and asks only for what's missing. Procupy then suggests suppliers from your approved list based on category and track record. An assistant on every screen can also set up an auction draft or add a vendor from a chat.
Yes. The bidding link opens in any phone browser, so suppliers can bid without installing anything. Registered vendors can also use the free Android app, which notifies them when they're invited, when bidding opens and when they're outbid.
Nothing breaks. We won't auto-charge you — we'll send a friendly note and help you upgrade on your own terms. You always own your data and can export it any time.
Yes, on Enterprise. We deploy into your VPC or on-prem environment with custom SSO and integrations. Book a call and we'll walk you through architecture.
You can run your first auction the day you sign up: describe what you need, start the auction and share the link with your suppliers. If you'd like help, book a call and we'll set it up with you.
See it on your own auctions.
Book a 30-minute call. We'll set up Procupy with one of your real sourcing events and you can run it side-by-side with your current process.